Everything you need to roster a small team

Built for cafés, ice creameries and other small shops with casual and junior staff. Here’s what’s in it today, and what’s coming next.

Rostering

A week grid that feels like a spreadsheet you can trust.

People, area and day views: See the week by person or by area, or one busy day hour by hour.
Drag, or use the keyboard: Move and copy shifts by dragging, or with the keyboard and menus. Nothing needs a mouse.
Copy last week: Start from last week’s roster and change what’s different.
Week templates: Save a usual week as a template and start any week from it.
Fill the week: Shows which shifts the week still needs and drafts them from availability and your rules. Every suggestion says why, and you accept or reject each one. No AI involved.
Coverage targets: Set how many people each area needs and when, and see where the week is short.
Open shifts on the roster: Shifts nobody is on yet sit in their own row, so gaps are obvious.
Undo and redo: Every change to the roster can be undone, so trying an idea is safe.
Publish with a summary: See who’s affected before you publish. Changes after publishing are marked until you publish again.
Print the week: A printable roster for the staffroom wall.
Find cover: Find who can take an open shift, with the people best suited first.
Staff confirm their shifts: After you publish, staff confirm their shifts and you can see who hasn’t yet.

Warnings in plain words, before the roster goes out.

Leave and availability: A shift on someone’s approved leave blocks publishing. A shift outside their availability is a warning.
Overlaps and rest: Double bookings and too little rest between shifts are flagged as you build.
Hours and limits: Daily and weekly hours, days in a row, shortest shifts and breaks, checked against limits you set.
Junior and school rules: Set school hours, term dates and limits for under-18s. The rules are yours to set; the app checks the roster against them.
Opening hours: A shift outside the shop’s opening hours is flagged.
Qualifications: Say which areas need a qualification, such as food safety, and see who’s missing one or has one that’s expired.
Qualification expiry warnings: See qualifications that are about to expire before they cause a gap.
Reasons for exceptions: Need to publish anyway? Add a reason, and it’s kept with the roster.

One-thumb, on the phone they already have.

Home and next shift: Their next shift up front: when, where and who they’re working with.
My shifts: Upcoming and past shifts, grouped by week.
No app store: It runs in the browser and can be added to the home screen.
Open shifts and swaps: Staff pick up open shifts and arrange swaps from their phone; you approve them with the checks already done.

Who can work when, without the group chat.

Availability: Staff set when they can and can’t work, repeating weekly or for one day.
A month calendar: Each person plans when they can and can’t work on a month calendar, with the hours they’d like.
Leave requests: Staff ask for time off from their phone. You approve or decline, and the roster knows.
School holidays: Ask staff which school-holiday days they can work. Their answers become availability.
One place for requests: Leave, availability changes and school-holiday answers wait for you in one list.

The right people hear about it, once.

Shift reminders: A notification before each shift, on phones that allow it. Each person picks how early.
Announcements: Post a note to the whole team, one location or one area, and ask people to confirm they’ve read it.
Publish notifications: When you publish, the people affected hear about their changes, with a warning before short-notice changes.
Test notification: Send yourself a test notification to check this phone gets them.

Shifts land where people already look.

Google Calendar: Each person can connect their Google Calendar. Their shifts appear there and stay up to date.
Calendar feed: A private link for Apple Calendar, Outlook or any app that subscribes to calendars.
Import your staff list: Use the CSV from Deputy, Tanda, Employment Hero, When I Work or RosterElf as it is, or a simple spreadsheet.

Setup that takes an afternoon, not a week.

One sign-up link: Share a link in the staff group chat. People make their own login and you approve them.
Roles: Owners, managers, supervisors and staff each see what they need.
Two-step verification: Owners can be required to use an authenticator app when they log in.
A record of changes: Publishing, edits after publishing, role changes and exports are logged.
Export everything: Owners can download all of the business’s data as spreadsheets at any time.
Stored in Australia: Your data is kept in Sydney, separate from every other business.
Add another shop: Run another shop from the same login, on its own plan.
Sign in with Google or Microsoft: Log in with the work account you already have.

Clock in on a shared tablet and approve the hours.

Included in AI Plus.

Ask in plain words: “Fill Saturday and give Mia more weekend shifts.” It drafts the changes and you confirm each one.
Availability in words: Staff type when they can work, and see what it understood before saving.
Never on its own: It never publishes the roster, messages your team or changes pay.

It works with names, shifts and availability, never dates of birth, pay, contact details or notes. See AI Plus pricing.

14 days free, no card needed. Unlimited staff on every plan.